Section Leader Resources
Upcoming Deadlines
July 2025
- July 27-29: AAEA Annual Meeting in Denver, Colorado
- July 30: New Section leadership takes office following section business meeting
Past Deadlines
October 2024
- October 7: End of August financials distributed to Sections to begin 2024 budget preparation.
- October 9: Proposed 2024 Section dues due to AAEA Office.
- October 14: Session allocation finalized by president.
- October 14: Trust proposals from Sections are due.
November 2024
- November 1: Abstract Submission System Opens.
December 2024
- December 2: Pre-/post-conference workshop proposals for the 2025 Annual Meeting due
- December 4: Final proposed Section Budgets due to AAEA Office.
- December 4: Section Annual Reports due to AAEA Office.
- December 4: Tracks Session proposal submissions for the 2025 Annual Meeting due.
- December 11: Any additional materials for Executive Board Meeting due (i.e. new section award proposals).
January 2025
- January 1: Board reviews Track Session proposals. The AAEA Business Office will notify section of Board’s decisions in January.
- January 22: Section Chair appoints 2 Section members as nominating committee for Section elections. Section Chair must notify AAEA Business Office of the appointed members.
February 2025
- February 10: Request for Special Events (luncheons, receptions, & dinners) & Business Meetings due to Mary Annen (mannen@aaea.org).
March 2025
- March 7: Request for Membership and/or Registration waivers for 2025 Annual Meeting participants due
- March 10: FINAL details for Track Submissions due in Abstract Submission System.
- March 13: All candidate information (headshot and bio) due to the AAEA Office for Section Elections
April 2025
- April 15: AAEA Executive Board and Section elections begin
- April 24: Deadline for submitting Sponsorship information for annual meeting event(s) to AAEA office
- April 30: Award form due to the AAEA Business Office.
May 2025
- May 14: All participants of Track Sessions must be current members and must be registered for AM25
- May 15: AAEA Executive Board and Section elections close
- May 20: Section election results distributed to Section Chairs
Forms
- Pre and Post-Conference Workshop Submission Form (Due December 2)
- Annual Report Template (Due December 4)
- Business Meeting & Special Events Space Request Form (Due February 10)
- Waiver Request Form (Due March 7)
- Sponsorship Form (Due April 24)
- Award Order Form (Due April 30)
- Travel Reimbursement Form
- Track Session Proposal Submission Form
- *To collect proposals from your Section members, please use this Word document.