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Section Leader Resources

Upcoming Deadlines

July 2023

  • July 23-25: AAEA Annual Meeting in Washington, D.C.
  • July 26: New Section leadership takes office following Section business meeting

Past Deadlines

October 2022

  • October 1: Proposed 2023 Section dues due to AAEA Office
  • October 7: End of August financials distributed to Sections to begin 2023 budget preparation

November 2022

  • November 26: Final proposed Section Budgets due to AAEA Office

December 2022

  • December 1: Section Annual Reports due to AAEA Office      
  • December 1: Tracks, Invited Papers, pre-/post-conference workshop proposals for the 2023 Annual Meeting due
  • December 7: Any additional materials for Executive Board Meeting due (i.e. new section award proposals)

January 2023  

  • January 17: Selected Presentation and Organized Symposia submission deadline for the 2023 Annual Meeting
  • January 23: Request for Special Events (luncheons, receptions & dinners) & Business Meetings due to Business Office
  • January 23: Section Chair appoints 2 Section members as nominating committee for Section elections

February 2023                          

  • February 17: All Speaker information for Special Events (photo, bio, title) due to AAEA Office for inclusion in online registration form

March 2023                

  • March 6: Request for Membership and/or Registration waivers for 2023 Annual Meeting participants due
  • March 6: FINAL changes to Track Submissions due to AAEA Office
  • March 13: All candidate information due to AAEA Office for Section elections

April 2023

  • April 15: AAEA Executive Board and Section elections begin
  • April 24: Section award orders due to AAEA Office
  • April 24: Deadline for submitting Sponsorship Form information for annual meeting event(s) to AAEA Office

May 2023

  • May 15: AAEA Executive Board and Section elections close
  • May 17: All presenters must be members of AAEA and registered for the Annual Meeting
  • May 18: Section election results distributed to Section Chairs


Pre and Post-Conference Workshop Submission Form (Due December 1)

Business Meeting & Special Events Space Request Form (Due January 23)

Invited Speaker Information Form (Due February 17)

Waiver Request Form (Due March 6)

Track Session Proposal Submission Form (Due March 6)
*To collect proposals from your Section members, please use this Word document. Please use the shared Google Doc for track session proposal submission (Due December 1).

Award Order Form (Due April 24)

2023 Sponsorship Form (Due April 24)

Travel Reimbursement Form

Report Templates

Annual Report Template (Due November 25)

Business Meeting Notes Template