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Section Leader Resources

Upcoming Deadlines

April 2024

  • April 15: AAEA Executive Board and Section elections begin.
  • April 24: Deadline for submitting Sponsorship information for annual meeting event(s) to AAEA office.
  • April 31: Award information due to the AAEA Business Office.

May 2024

  • May 15: All participants must be current members and must be registered for AM24.
  • May 15: AAEA Executive Board and Section elections close.
  • May 20: Section election results distributed to Section Chairs.

July 2024

  • July 28-30: AAEA Annual Meeting in Washington, D.C.
  • July 31: New Section leadership takes office following section business meeting.

Past Deadlines

October 2023

  • October 2: Proposed 2023 Section dues due to AAEA Office.
  • October 7: End of August financials distributed to Sections to begin 2023 budget preparation.
  • October 9: Session allocation finalized by president.
  • October 16: Trust proposals from Sections are due.

November 2023

  • November 27: Final proposed Section Budgets due to AAEA Office.

December 2023

  • December 3: Section Annual Reports due to AAEA Office.
  • December 3: Tracks, Invited Papers, pre-/post-conference workshop proposals for the 2024 Annual Meeting due.
  • December 8: Any additional materials for Executive Board Meeting due (i.e. new section award proposals).

January 2024

  • January 1: Board reviews Track Session proposals. The AAEA Business Office will notify section of Board’s decisions in January.
  • January 22: Request for Special Events (luncheons, receptions, & dinners) & Business Meetings due to Business Office. Deadline changed to February 16.
  • January 22: Section Chair appoints 2 Section members as nominating committee for Section elections. Section Chair must notify AAEA Business Office of the appointed members.

February 2024

  • February 16: Request for Special Events (luncheons, receptions, & dinners) & Business Meetings due to Business Office.
  • February 19: All speaker information for Special Events (photo, bio, title) due to AAEA Office for inclusion in online registration form.

March 2024

  • March 6: Request for Membership and/or Registration waivers for 2024 Annual Meeting participants due.
  • March 6: FINAL changes for Track Submissions due to AAEA Office.
  • March 14: All candidate information (headshot and bio) due to the AAEA Office for Section Elections.
  • March 20: Track session (including allied association sessions) information due.


Pre and Post-Conference Workshop Submission Form (Due December 3)

Business Meeting & Special Events Space Request Form (Due January 22 February 16)

Invited Speaker Information Form (Due February 17)

Waiver Request Form (Due March 6)

Track Session Proposal Submission Form
*To collect proposals from your Section members, please use this Word document. A Google Doc will be shared for track session proposal submissions (Due December 3).

Sponsorship Form (Due April 24)

Award Order Form (Due April 31)

Travel Reimbursement Form

Report Templates

Annual Report Template (Due December 3)

Business Meeting Notes Template