Section Leader Resources

Upcoming Deadlines

April 2024

April 15: AAEA Executive Board and Section elections begin.
April 24: Deadline for submitting Sponsorship information for annual meeting event(s) to AAEA office.
April 31: Award information due to the AAEA Business Office.

May 2024

May 15: All participants must be current members and must be registered for AM24.
May 15: AAEA Executive Board and Section elections close.
May 20: Section election results distributed to Section Chairs.

July 2024

July 28-30: AAEA Annual Meeting in Washington, D.C.
July 31: New Section leadership takes office following section business meeting.

Past Deadlines

October 2023

October 2: Proposed 2023 Section dues due to AAEA Office.
October 7: End of August financials distributed to Sections to begin 2023 budget preparation.
October 9: Session allocation finalized by president.
October 16: Trust proposals from Sections are due.

November 2023

November 27: Final proposed Section Budgets due to AAEA Office.

December 2023

December 3: Section Annual Reports due to AAEA Office.
December 3: Tracks, Invited Papers, pre-/post-conference workshop proposals for the 2024 Annual Meeting due.
December 8: Any additional materials for Executive Board Meeting due (i.e. new section award proposals).

January 2024

January 1: Board reviews Track Session proposals. The AAEA Business Office will notify section of Board’s decisions in January.
January 22: Request for Special Events (luncheons, receptions, & dinners) & Business Meetings due to Business Office. Deadline changed to February 16.
January 22: Section Chair appoints 2 Section members as nominating committee for Section elections. Section Chair must notify AAEA Business Office of the appointed members.

February 2024

February 16: Request for Special Events (luncheons, receptions, & dinners) & Business Meetings due to Business Office.
February 19: All speaker information for Special Events (photo, bio, title) due to AAEA Office for inclusion in online registration form.

March 2024

March 6: Request for Membership and/or Registration waivers for 2024 Annual Meeting participants due.
March 6: FINAL changes for Track Submissions due to AAEA Office.
March 14: All candidate information (headshot and bio) due to the AAEA Office for Section Elections.
March 20: Track session (including allied association sessions) information due.

Forms

Pre and Post-Conference Workshop Submission Form (Due December 3)

Business Meeting & Special Events Space Request Form (Due ~~January 22~~ February 16)

Invited Speaker Information Form (Due February 17)

Waiver Request Form (Due March 6)

Track Session Proposal Submission Form
*To collect proposals from your Section members, please use this Word document. A Google Doc will be shared for track session proposal submissions (Due December 3).

Sponsorship Form (Due April 24)

Award Order Form (Due April 31)

Travel Reimbursement Form