What components make up a Symposium?
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AAEA Symposia focus on a specific theme within the field of agricultural and applied economics and last for 1½ to 3 days with expected attendance ranging from 50 to 150 participants. If needed, AAEA will provide logistical support for approved symposia. The organizing committee will ensure high quality content and will secure outside funding if the latter is needed in order to bring in plenary speakers or provide scholarships or travel stipends to targeted attendees (early career professionals, key stakeholders). The precise format of each AAEA Symposium will be determined by the organizers, but should include a mix of plenary speakers, sessions of papers selected from a call for contributed papers, and, potentially, poster sessions as well.
Meeting organizers must submit a proposed program, including topics, keynote speakers and panels, and a detailed budget for the meeting along with the Symposium application form to the AAEA by the established deadline. Applications for Symposia must provide the credentials of the organizers, motivate how the theme and program format address a high impact or emerging issue for AAEA members and stakeholders, and describe the independent review process to be used for contributed papers, and agree to abide to the equivalent of AAEA’s journal disclosure policies for program content (review policies at: http://www.aaea.org/publications/agricultural--applied-economics-association-disclosure-policy).
All Symposium applications are reviewed by the AAEA Board on a bi-annual basis. The application deadlines are December 1 and June 1 of each year.
The goal of this program is to support new and novel meetings rather than repeated occurrences of previous meetings. Priority will be given to those proposals that include a portfolio of funding sources (registration fees, grants, other organizational sponsors). AAEA will consider providing additional financial support on a case by case basis, and dependent on whether the program meets some other key mission of the Association. For example, the AAEA or AAEA Trust may consider support for targeted professional groups.
Revenue, risk and cost sharing will be considered as criteria in evaluating proposals, but such terms will be customized to suit each event. The financial obligations of each organization will be formally outlined in the event agreement executed upon approval of the symposium.
The meeting organizer(s) agree to:
- Credit the AAEA for its support of the meeting in all meeting publications and announcements, including logo in all promotional brochures, website, and in newsletters when applicable.
- Provide AAEA with copies of all meeting literature including program, abstracts, proceedings and promotional materials as well as a list of meeting attendees to establish that all participants are AAEA members.
- Provide complimentary space for the AAEA to display literature during the meeting.
- Submit a final report including attendance numbers and reconciled budget within 60 days of completion of the symposium.
- The AAEA will have the right to review proposed scientific content and review processes of the meeting and make suggestions if necessary through the application and approval process.
- Consider developing a special issue of AEPP if appropriate. Organizers will be encouraged to discuss this option with the AEPP editors.