Annual Meeting FAQ

Registration

How do I register for the meeting?

You can register for the meeting by visiting the Annual Meeting website. There, you can either complete the online form or print a PDF version of the form and fax or mail it to the AAEA Business Office. AAEA accepts all major credit cards as well as checks for payment.

What is included in the cost of my registration?

You will receive a name badge, program, and a registration folder when you arrive on site. With your name badge, you have access to attend all of the plenary sessions, the concurrent sessions, and the Welcome Reception on Sunday night.

Are there any meals included with my registration?

AAEA will provide breakfast on Monday and Tuesday in conjunction with the AAEA Business Meeting and Fellows Address. Lunch will also be provided on Tuesday. The Welcome Reception on Sunday night includes hors d'oeuvres, while the Closing Reception on Tuesday night has cheese and fruit. You also have the option to register for a luncheon or a banquet on Monday, at an additional cost.

Can my guest attend meeting functions as well?

You are encouraged to bring your spouse, friends, and/or family to the Annual Meeting. All such attendees must register as guests in order to participate in meeting activities. There is a small fee for guest registrations. Children under the age of 16 may attend the meeting for free and do not need to register.

Guests include any interested party not professionally in the field of agricultural economics or a related discipline. Registered guests are invited to attend the Welcome Reception on Sunday night at no additional charge.

Can I cancel my registration?

Yes. To cancel your registration, contact the AAEA Business Office at (414) 918-3190 or Registration@aaea.org. Cancellations of meeting registrations are subject to a $50 processing fee. After July 25, no refunds will be given for meeting registrations or special event tickets.

Are registration waivers available?

Participants in sessions who are not members of the agricultural (and related) economics fields, and therefore not members of AAEA may be considered for a waiver of the meeting registration requirement on a case-by-case basis. For more information regarding these requests, please visit the Information for Presenters page of the Annual Meeting website.

Ticketed Events

How can I buy tickets for special events?

When you complete the Annual Meeting registration form, you have the option to purchase tickets for special events during the meeting. If you would like to purchase tickets after you have already registered, contact the AAEA Business Office at (414) 918-3190 or Registration@aaea.org.

Can I purchase tickets when I get to the meeting?

A limited number of tickets for special events may be available at the registration desk. As these tickets will only be available on the condition that the event has open seats, we strongly suggest that you purchase your tickets in advance. We cannot guarantee the availability of any tickets on-site.

Sessions at the Meeting

What are concurrent sessions?

Concurrent sessions are educational sessions organized by AAEA members presented at the Annual Meeting. There are six time-blocks during the meeting in which 20–30 of these sessions are presented concurrently. Sessions are categorized based on their format into different types, including Invited Paper Sessions, Organized Symposia, Track Sessions, and Selected Paper Sessions. The Annual Meeting also features two Poster presentation sessions.

How do I submit a proposal for the Annual Meeting?

Calls for submissions for the Annual Meeting are released in the fall the year preceding the meeting. Depending on the type of proposal, submissions are typically due during the first week in December or mid-January. In order to submit a proposal, you must either be a current AAEA member, or pay a $25 submission fee.

Can I see what sessions will be presented before I arrive on site?

Yes. The program for the Annual Meeting is posted online as soon as it is finalized. You can also use an online tool to view the sessions that will be presented. Both can be found on the Annual Meeting website when they become available.

How can I find out when someone is scheduled to present?

The program for the Annual Meeting has information about each of the sessions being presented at the Annual Meeting. You can use the index in the program to find which sessions a particular person is part of.

Is research presented at the meeting published anywhere?

The Invited Paper Sessions presented at the Annual Meeting are published in the proceedings issue of AJAE. All Selected Paper Presentations and Posters are published online through AgEcon Search.

Posters

Where can I find help for creating a Poster?

You can visit the Poster Resource Center on the Annual Meeting website for information on how to create a poster, including examples and templates.

How do the Poster presentations work?

Each Poster is assigned to be displayed and presented on either Monday or Tuesday. Posters with a board number with an "M" are displayed and presented on Monday, while the Posters with a board number with a "T" are displayed and presented on Tuesday. During the presentation time, attendees are able to interact with authors of the Posters, and discuss their research with them. Poster authors do not give formal presentations.

Meeting Events

What are the Reunions & Receptions? Do I need to register for them?

The Reunions & Receptions are social gatherings hosted by universities and other institutions. All meeting attendees are welcome to attend, and you do not need to register beforehand.

How can I attend a Pre/Post-conference Workshop?

You can register for the Pre/Post-conference Workshops using the Annual Meeting registration form. Each workshop has a registration fee, which is used to help offset the cost of organizing the workshop.

What is the Employment Center? How does it work?

The Annual Meeting Employment Center is an online and on-site resource for employers to connect with applicants on specific open positions. Registered employers and applicants receive access to position listings and resumes before they reach the meeting. Then, employers and applicants can use the on-site Employment Center to connect and conduct interviews.

What are the plenary sessions?

Plenary sessions are usually lectures or speeches designed to appeal to all meeting attendees. They feature prominent speakers and are free to attend. The plenary sessions include the Keynote Address, the Fellows Lecture, and the President's address.

Who can attend the Welcome Reception?

All meeting attendees and registered guests are invited to attend the Welcome Reception on Sunday night. Attendance is included in the price of your registration.

Housing

Does AAEA have hotel rooms available for meeting attendees?

Yes. AAEA reserves blocks of rooms for attendees each year at local hotels. You can learn more about how to reserve a room in one of these hotels on the Housing page of the Annual Meeting website. Because we reserve rooms in bulk, room rates are typically lower than any other hotels in the area.

Does AAEA organize events for attendees outside the meeting?

AAEA does not organize specific events for attendees to take part in when they are not at the meeting. However, you can find information regarding attractions and restaurants in the city hosting the meeting on the Annual Meeting website.